Host a Third-Party Event

Third-Party Events Rules and Guidelines

Third-party event hosts are responsible for all aspects of the event, including organizing, funding, planning, promoting, managing and staffing. KHS is unable to provide assistance with any of these aspects. (For instance, we cannot pay for any event-related costs, provide mailing lists, send e-mail blasts or direct mail promoting the event, ensure attendance, etc.) Requests for Kitsap Humane Society staff, volunteers and/or animals to attend your event are handled on a case-by case basis, but cannot be guaranteed.

Upon approval, you may, in most instances, use the KHS name and logo. KHS must pre-approve all flyers, press releases, publications and any other event promotional materials. All materials must clearly indicate that the event is not sponsored by KHS. It is important that the shelter name and logo be used correctly and spelled properly. Always refer to the organization as the Kitsap Humane Society (not simply the Humane Society). The logo may be reproduced in all black or in all white (on a black or equally dark background). For color print jobs, the color logo should be used.

Tips to help you plan your special event:
1

Brainstorm for event ideas. Examples:

  •  ____-a-Thons: bowl, walk, run, bike, dance, swim
  •  Auctions: donated goods, art, handmade products, etc.
  • Arts and Crafts Shows
  • Birthday Parties or Personal Celebrations
  • Bring Your Dog to Work Day
  • Car Washes
  • Church or Community Neighborhood Donation Drive
  • Galas
  • Garage & Yard Sales
  • Theme Parties
  • Ticket Sales, Raffles and Entry Fees
  • Pet Washes
  • School Events: Raise a certain amount to make your teacher/principal do something unusual
  • Sporting Events and Tournaments (Check out Autoline’s TOPDOG Tournament!)
  • Denim Friday
  • Bake Sale
2

Set the date and location. Schedule your event for a day, time and location that provides you with plenty of time to plan and promote it properly. Before confirming the date, check with KHS to make sure it doesn’t conflict with another event.

3

Set fundraising goals and a budget. Remember, the lower your costs to produce the event, the higher your contribution will be.

4

Submit a Third Party Events Contract to the Kitsap Humane Society by e-mailing Kassie Olmsted at kolmsted@kitsap-humane.org.

5

Create a “Day of Event” agenda and checklist.

6

Develop a publicity/promotion plan. Flyers, posters and other promotional materials will help generate awareness and excitement about your event.

7

Have the event! With proper planning, you can have a fun and successful event. Once your event is over, just submit the proceeds to the Kitsap Humane Society and start planning your next event. (Oh, and don’t forget to take pictures!)